Mail Services

Welcome to University Mail Services! We receive, deliver, and collect all incoming and outgoing U.S. Postal Service and interdepartmental mail for all Coppin State University departments, offices, and dormitories.

We serve the University and community for official business only. We also actively support the academic mission of the University by delivering mail services to the University’s academic, administrative, and service units.

We constantly work to achieve accurate, reliable delivery, and processing by providing efficient services. That means timely and accurate handling of your letters, parcels and inter-departmental mail-rain or shine, sleet or snow.

Campus mail services

Print Services

We also offer print and copy services to Coppin staff, faculty, and students, as well as local community residents.

Print and copy services

Welcome to CSU Mail Services! We serve the campus community by distributing incoming and outgoing mail and packages, operating interdepartmental mail service, and overseeing the Smart Lockers in Dedmond and Daley residence halls.

Student Mail & Packages

Residence students can retrieve letter mail through their assigned mailboxes in the lobbies of Dedmond and Daley Hall. Students must present their Eagle Card to pick up.

Students may pick up packages from Mail Services M-F between 8 AM – 5 PM, or the Smart Lockers in the residence halls 24-7.

We will notify you

You will receive a notification from the mail services team when your package is ready for pick-up or has been placed in a Smart Locker. NOTE: confirmation of delivery from a carrier (e.g., Amazon) does NOT mean your package is ready for pick up on campus. All mail and packages must first be scanned into our receiving department before notifications are sent out.

• Oversized and/or Heavy Packages: Packages that cannot fit a Smart Locker will be held at Mail Services. 
• Unclaimed Packages: Unclaimed packages will be returned to the sender after 15 days of arrival. 
• Valuables: Do not send cash in the mail. Always use a postal money order or check instead. Use registered or certified mail, UPS, Federal Express, DHL to ensure tracking and insurance (optional).

Packages delivered to the university on the weekend will be processed the following Monday or the next business day (in the case of a holiday).

Service and Delivery Times

• Bring any mail not received during 11:00 am or 2:00 pm delivery to the Mail Center by 3:00 pm, and we can process and mail the same day.
• We process all items received after 3:30 pm for delivery the next day.
• Contact the Mail Center, if there is an urgent matter where you need to apply postage after the 3:30 pm deadline.

Metered and Unmetered Mail

• Mail prepared by departments to be metered through the Mail Center will be picked up daily from the department’s designated “mail drop” within each building.

• Stamped mail should be kept separate from mail to be metered. The postage machine can seal all envelopes.

• Postage will be applied to unstamped university mail via postage meter imprint in accordance with weight and destination rates. Postage will be applied only to mail identified as University correspondence. To facilitate assigning postage costs to the appropriate department, unstamped university mail should include the name of the department.

• Personal mail that is picked up will not be metered.

Domestic and International Mail

Domestic & International mail must be separated by departments. If it is not separated in advance, the domestic rate may be applied incorrectly to international mail and cause delays in delivery and additional postage.

Campus Mail Best Practices

Help Us Help You Send and Deliver Mail

Coppin State University is a large institution with a lot of people and moving parts. Here are our tips to help you help us send and receive mail promptly and accurately.

• Notify the Mail Center about any department or office personnel changes.
• Keep staff, student, and business addresses updated to prevent duplicate and undeliverable mail.
• Sort all mail by:
  • Unstamped letters
  • Frank mail (pre-postage envelopes)
  • International mail
  • Student’s dormitory mail
  • Oversized Letters
  • On-Campus Mail
  • Packages
• Use interoffice envelopes for on-campus mail only. Using regular envelopes prevents us from adding postage to on-campus mail. 
• Make sure all out-going mail has the sending department name on it. Only official University mail will be processed through the postage meter.
• Make sure all packages shipped to the university Mail Center are addressed to a specific individual to ensure packages/mail are delivered in a timely manner. Mail staff opens all packages without proper identification for inspection to identify the receiver. We return mail and packages to the sender if we cannot locate the receiver or on-campus address.

Bring Your Content to Life

Welcome to Coppin State University Printing Services! We offer professional copying, printing, finishing, and binding services to Coppin and nearby communities. Email us your files from the comfort of your home or office, and we'll use our state-of-the-art high speed printers to bring your information to life.

Our Services

The Print Center handles copy services for faculty, staff, and students. All faculty or staff member can request black and white copies of any University-related documents for free—there is only a charge if the request includes specialty paper and/or finishing work (i.e. binding, etc.). We use a high-volume copier for all copy requests.

We print all copy requests as 2-sided unless otherwise requested or approved.

Additional services include:

• Collating
• Stapling
• Reduction - 95%

Requirements for Submitting Print Materials

Get to know our standards and requirements for your print requests, so we can fulfill each request efficiently and get your documents to you on your expected timeline. 

Prepping Your Materials for Print

When you submit any materials to the Print Center, be sure they:

• are typed clearly
• have clean, clear, and neat corrections (if necessary)

We do not accept materials that do not meet these standards.

Submitting Your Materials

When submitting your materials, keep the following in mind:

• Complete the Printing and Design Form for each job request
• Document and explain any special instructions related to a specific job request
• Mark any exams and proprietary documents as confidential (note: NO student is allowed to pick up exams unless the professor provides written instructions)
• Get written approval from the copyright holder for all published and copyrighted materials

Request for Printing and Design Form

Scheduling Print Requests

When scheduling your print request, consider these timelines to make sure you get your copies when you need them.

• Indicate the day to be completed and/or dropped off
• Requests without finish or drop dates are completed on a first come, first served basis
• Submit exams and confidential materials at least 48 hours in advance
• Documents 85 pages or longer that require staples and collation for more than 160 copies must be submitted at least 48 hours in advance
• Materials required for the start of fall semester must be submitted by August 20 (note: any fall semester materials submitted after August 20 may not be completed on time)

Peak Times

Peak periods are when we get a heavy amount of print requests. Be sure to submit your print request with enough time before your deadline, especially during peak times.

How Coppin Gets Around Campus

Welcome to Coppin State University Parking and Transportation Services! We help students, faculty, staff, and visitors safely and legally park and travel through campus.

Be sure your vehicle properly displays a student, staff/faculty, or visitor permit Monday thru Friday from 8:00 am - 5:00 pm. We strictly enforce parking throughout the year, and also on evening and weekends during special Coppin events.

Parking Permits

Enter the eParking Portal to purchase permits, pay citations, update your vehicle, and more.

Access the portal

Forms and Downloads

Browse all forms and downloads

Regulations and Citations

We do our best to help you avoid parking tickets and citations. We've highlighted some of the most common violations for you to stay aware of. Remember, if you get a citation and don't pay, you might experience holds on registration, graduation, or even additional fines.

Review parking rules, regulations, and citations

Help keep our campus a safe place by driving carefully, watching for pedestrians, and adhering to parking regulations.

Payments

You must pay parking citations within 30 calendar days. If you do not pay parking fines, you may be subject to:

• Maryland Motor Vehicle Association withholding your vehicle registration renewal
• Coppin blocking registration and official transcript requests
• Coppin turning your account turned over to the State Central Collection Unit

Make a payment by mail

Mail a check or money order made payable to: Coppin State University: 

Coppin State University
Parking & Transportation Services
Talon Center, Room 132
Baltimore, MD 21216

Make a payment in person

Visit the PTS office and choose one of the following payment choices:

• Cash (exact amount)
• Check (make check payable to Coppin State University)
• Charge (Master Card, Visa, American Express and Discover)

Make a payment over the telephone

Payments can be taken over the telephone by calling the PTS office at (410) 951-3556.

Make a payment online (Credit Card Only)

www.coppin.edu/pts

Appeals Process

Coppin State University offers the right to either an administrative appeal or court hearing for citations regarding failure to comply with regular regulations. Requests for an administrative appeal or district hearing must be submitted within 25 calendar days of the violation. Choosing one review process waives the right to choose the other process.

All appeal requests must be submitted in writing to Parking and Transportation Services by completing an Appeal Form. Forms must be fully completed to be considered for review. Appeals will be reviewed by The Appeals Committee, which is represented by faculty, staff, and students, on a weekly basis. All appeal decisions are final and binding.

Drop off your complete appeal form in person or email to parking@coppin.edu.

Student Parking 

Students should purchase a parking permit prior to parking on campus. If a permit has not been purchased, students must purchase a daily visitor parking permit at one of the visitors pay-stations located in lot B, C, F & H, and park in a designated visitor space. There is no free parking on campus. 

Before you can park in any of student lots, please visit Parking and Transportation Services (PTS) to apply for your parking permit. When you come in to apply, please be ready with your:

• Vehicle make (i.e. Toyota, Ford, etc.)
• Vehicle model (i.e. Yaris, Explorer, etc.)
• License plate number

PTS does not issue parking permits to anyone with past due parking fees. Once you receive your permit, be sure to note the date range your permit works on campus.

Parking Rules and Regulations

The best way to avoid parking tickets and citations is to know campus parking rules and regulations.

Go to Parking Rules and Regulations

Residential Student Parking

Please note, only student who have earned 30 or more credits can have a car on campus and purchase a parking permit.

Commuter Student Parking

Faculty and Staff Parking 

Faculty and Staff can park in lots A, B, C, D, F, and H. If you don't already have your permit parking permit, you must purchase a daily visitor parking from a pay-station in Lots B, C, F, or H, and park in a labeled visitor space. 

Before you can park in any of faculty and staff lots, please visit Parking and Transportation Services (PTS) to apply for your parking permit. 

When you come in to apply, please be ready with your:

• Vehicle make (i.e. Toyota, Ford, etc.)
• Vehicle model (i.e. Yaris, Explorer, etc.) 
• License plate number

PTS does not issue parking permits to anyone with past due parking fees. Once received, your permit works for the entire academic year from September 1st through August 31st.

Parking Rules and Regulations

The best way to avoid parking tickets and citations is to know campus parking rules and regulations.

Go to Parking Rules and Regulations

Pricing for Regular and Contractual Employees

There are 3 different levels of pricing:

Wildcard (WC) Parking Spaces

These spaces are for reserved permit holders who are temporarily parking on another campus lot. These spaces are in lots B, C, F, and H.

Campus Shuttle Service

Our campus shuttles are for any member of our Coppin community who has a current Coppin Eagle Card. Riding the shuttle is free—just show your current Coppin Eagle Card!

The Eagle Express

The Eagle Express shuttle runs Monday-Thursday 7:30 a.m. - 10:00 pm, and Friday 7:30 am - 8:00 pm (fall and spring semesters only). The shuttle takes approximately 30 minutes to travel the entire route.

Off-Campus Housing Shuttles

• The Redwood shuttle makes stops at 733 W. Pratt Street, Redwood, and Fayette SQ
• The Social shuttle makes stops at The Social, Robert Street, and MICA

BusWhere for Shuttles

We are pleased to offer BusWhere bus tracking service! This should help you better use our shuttle services and make planning your day easier. Download the app to:

• see the location of the shuttle bus on the map in real-time.
• view ETAs for any stop along the route so you know when to meet the bus.

Download the Stovall BusWhere for Shuttles App today and start tracking.

App Store

Google Play

After downloading the app, skip the email and password and just enter COPPIN in the "or enter a code" field.

Percipio Training

Percipio, powered by Skillsoft, is an on-line comprehensive catalog of more than 3,000 courses, curated into 450 channels with different modalities. These courses offer employees a wide variety of training opportunities designed to enhance critical business, professional and IT skills. Choose from videos, books and audiobooks, whichever format works best for you. We believe that this cost effective, just-in-time approach to training will support our commitment to provide employees with opportunities to grow and develop in their careers.

Important: You must receive an employee ID before you can access Percipio. New employees will receive a Welcome email with login information once their account has been created.

Percipio Login

Skill Areas

• Business Operations
• Cloud Services
• Customer Service
• Data
• Digital Transformation
• Diversity, Equity, & Inclusion
• Infrastructure & Operations
• Management
• Perspectives
• Product Management
• Productivity & Collaboration Tools
• Professional Improvement
• Programming
• Project Management
• Sales & Marketing
• Security
• Skillsoft Bootcamps, Leadercamps, and Live Events
• Skillsoft’s The Edge Podcast
• Software Craft

Benefits of E-Learning

• Access training anytime, anyplace
• Courses are interactive & engaging
• Learn at your own pace
• Take courses on the internet, or download them to your PC and work offline
• Bookmark your place to return later
• Save time over some instructor led training

Tips for Getting the Most from Your E-Learning Experience

• Schedule your e-Learning just as you would if you intended to go to a class.
• To avoid interruptions at your desk, post a "Student In Training" note at your office door or work cubicle.
• Take preassessments to pinpoint subject areas to focus on and skip material you already know.
• Use the reference materials and job aids that supplement the course.
• Take the Mastery assessments to ensure you've learned what you need.

Position Requisition Transition Form

The Position Requisition Transition Form (RTF) is required to begin the recruitment process for all positions within the University. This form allows the Office of Human Resources to ensure that the position is approved by the Hiring Authority and the Budget Office. The receipt of the RTF is the prompt for the Office of Human Resources to begin the recruitment process. A job description should accompany the RTF when requesting a new position. The following signatures are required for the RTF:

1. Originator
2. Director/Chair
3. Dean (Division of Academic Affairs only)
4. Vice President
5. Title III (Grant funded positions only)
6. Budget Office

Application Statement for all Applicants

The following statement is required to be certified by all applicants for all positions within the University.  

This statement authorizes Coppin State University to complete a background check and outlines the grounds for dismissal from the University in regards to the employment application.  All questions regarding the Application Statement for all Applicants can be directed to HR@coppin.edu.

Certification

I certify that all statements made on this application and the information contained in all other documents I have submitted in support of my application are true and complete to the best of my knowledge. I understand that Coppin State University may verify the information I have furnished.

I understand and agree that any misrepresentation, omission, or falsification of information provided constitutes grounds for immediate dismissal and may disqualify me for employment at Coppin State University.

I authorize Coppin State University to make inquiries regarding my education, work experience, references, credit and criminal history. I understand that any job offer or subsequent employment may be conditioned on the University's receipt of a satisfactory background inquiry. I agree to cooperate in such inquiry and understand that providing misleading information may result in disqualification and/or termination. By electronically submitting this application, I certify that I have read and agree with these statements and conditions.

By electronically submitting this application, I agree to these conditions.

In order for your application to be reviewed for this position, please answer the supplemental questions and check the certify statement above.

[X] I certify that I have read and agree with these statements

Getting Started: New Hire Checklist

Welcome to Coppin State University! Here’s an easy step by step checklist to assist you with completing all the required onboarding items prior to your first day as a new employee. By completing all of the items on the New Hire Checklist this will ensure you are paid and receive employee benefits in a timely manner. All of the employee forms required for you to present to the Office of Human are provided for you below and listed under New Hire Documents.

If you need assistance or have any questions in regards to onboarding, please contact the Office of Human Resources at hr@coppin.edu.

New Hire Documents

New Hire Orientation

Coppin State University  is a unique workplace filled with opportunities for all employees.  Coppin State University has a rich history and as a new faculty or staff member, we want you to be well informed on our remarkable legacy that makes employees "Coppin Proud!"

The Coppin State University New Hire Orientation will connect you to the University beyond your position and department.  The Office of Human Resources will provide an invitation to you to attend New Hire Orientation during the onboarding process.

By attending, you will:

• Learn about the rich legacy that is Coppin State University;
• Strengthen your connection to the greater University community by meeting employees from other departments, colleges and areas of the University;
• Develop a greater understanding of how things work at the University (e. g, Payroll, Parking, information services and other valuable resources);
• Gain a greater understanding of employee benefits and the advantages of being a Coppin State University employee.

Request for Temporary Employee

The Office of Human Resources works to provide temporary staff from local staffing agencies to fill gaps that may occur for various business needs within your department. In order to begin the request for a temporary staff for your department, please complete the Request for Temporary Employee form below and send to the Office of Human Resources at hr@coppin.edu. A recruitment team member will contact you directly to begin the search to find a highly qualified temporary staff to fulfill your department needs.

Manager's Toolkit