Recruitment and New Hire Information

Position Requisition Transition Form

The Position Requisition Transition Form (RTF) is required to begin the recruitment process for all positions within the University. This form allows the Office of Human Resources to ensure that the position is approved by the Hiring Authority and the Budget Office. The receipt of the RTF is the prompt for the Office of Human Resources to begin the recruitment process. A job description should accompany the RTF when requesting a new position. The following signatures are required for the RTF:

  1. Originator
  2. Director/Chair
  3. Dean (Division of Academic Affairs only)
  4. Vice President
  5. Title III (Grant funded positions only)
  6. Budget Office

Application Statement for all Applicants

The following statement is required to be certified by all applicants for all positions within the University.  

This statement authorizes Coppin State University to complete a background check and outlines the grounds for dismissal from the University in regards to the employment application.  All questions regarding the Application Statement for all Applicants can be directed to


I certify that all statements made on this application and the information contained in all other documents I have submitted in support of my application are true and complete to the best of my knowledge. I understand that Coppin State University may verify the information I have furnished.

I understand and agree that any misrepresentation, omission, or falsification of information provided constitutes grounds for immediate dismissal and may disqualify me for employment at Coppin State University.

I authorize Coppin State University to make inquiries regarding my education, work experience, references, credit and criminal history. I understand that any job offer or subsequent employment may be conditioned on the University's receipt of a satisfactory background inquiry. I agree to cooperate in such inquiry and understand that providing misleading information may result in disqualification and/or termination. By electronically submitting this application, I certify that I have read and agree with these statements and conditions.

By electronically submitting this application, I agree to these conditions.

In order for your application to be reviewed for this position, please answer the supplemental questions and check the certify statement above.

[X] I certify that I have read and agree with these statements

Getting Started: New Hire Checklist

Welcome to Coppin State University! Here’s an easy step by step checklist to assist you with completing all the required onboarding items prior to your first day as a new employee. By completing all of the items on the New Hire Checklist this will ensure you are paid and receive employee benefits in a timely manner. All of the employee forms required for you to present to the Office of Human are provided for you below and listed under New Hire Documents.

If you need assistance or have any questions in regards to onboarding, please contact the Office of Human Resources at

New Hire Documents

Document Document Download
Form I-9 - Employment Eligibility Verification (Instructions)

 Form W-4 (Federal) - Employee Withholding Allowance Certificate

Form MW507 (Maryland) - Employee Withholding Allowance Certificate

Form D-4 (D.C.) - Employee Withholding Allowance Certificate

 Form WV-IT104 (West Virginia) - Employee Withholding Allowance Certificate (Instructions)

Payroll Direct Deposit Authorization, State of Maryland
Acknowledgment Receipt of Policies and Benefits
Demographic Form
Leased/Loaned Property Agreement
Ethnicity and Race Data Collection

New Hire Orientation

Coppin State University  is a unique workplace filled with opportunities for all employees.  Coppin State University has a rich history and as a new faculty or staff member, we want you to be well informed on our remarkable legacy that makes employees "Coppin Proud!"

The Coppin State University New Hire Orientation will connect you to the University beyond your position and department.  The Office of Human Resources will provide an invitation to you to attend New Hire Orientation during the onboarding process.

By attending, you will:

  • Learn about the rich legacy that is Coppin State University;
  • Strengthen your connection to the greater University community by meeting employees from other departments, colleges and areas of the University;
  • Develop a greater understanding of how things work at the University (e. g, Payroll, Parking, information services and other valuable resources);
  • Gain a greater understanding of employee benefits and the advantages of being a Coppin State University employee.

Request for Temporary Employee

The Office of Human Resources works to provide temporary staff from local staffing agencies to fill gaps that may occur for various business needs within your department. In order to begin the request for a temporary staff for your department, please complete the Request for Temporary Employee form below and send to the Office of Human Resources at A recruitment team member will contact you directly to begin the search to find a highly qualified temporary staff to fulfill your department needs.

Manager's Toolkit

Document Document Download
Definition of University Position Types
Standard Operating Procedures-Contingent I Hiring Process
Contingent I Hiring Process Workflow

Contingent II Hiring Process Workflow

Staff Hiring Process Workflow

Interview and Selection Process

Confidentiality Agreement for Search Committee Members

Search committees are an integral body that are core to the interview and selection process for the hire of all University positions. All search committee members are required to sign a Confidentiality Agreement that will preserve the integrity of the selection process and protect the privacy of candidates. Search committee members are ethically bound to the utmost level of confidentiality. Specifics of committee deliberations should not be discussed with anyone outside of the search committee. 

New Background Check Process

Manager's Checklist for New Employees
Hiring Exception Request Form
Volunteer Assignment Forms (also attach Department Volunteer List)