Cards Staff Senate eCards Send an e-greeting card to a colleague to show your appreciation for a job well done, send encouragement or to brighten their day. How to use the cards Click a card to save it to your desktop. Create a new email message. Format your message for sending images. In Outlook, click the Format Text tab, then the HTML button. Insert your card. In Outlook, click the Insert tab, then click the Pictures button. Select the card you saved to your desktop. Type in your personal message or send as is.