Coppin State University Mail and Print Services prepares up to 25,000 bulk mail pieces of the University’s standard (bulk) mail requirements. Standard (Bulk) Mail is an attractive option for mailings. To ensure the bulk mail is process and deliver in an expeditious and timely manner the following procedures must be adhered to:
Information You Need to Know About Bulk Mail
The United States Postal Services has very rigid requirements concerning the preparation and packaging of standard (bulk) mail and will reject any items that do not strictly comply with regulations.
A minimum volume of 200 pieces or 50 pounds is required to qualify for (bulk) mail.
All bulk mailings request should be sent to firstname.lastname@example.org. Please allow your mailings to be process (1-2) weeks advance before the date of the event.
Procedures for Preparing Standard (Bulk) Mail
Standard (bulk) Mail Request Form must be completed and e-mail two (2) weeks prior to the mail to the Mail & Print Services by email or departmental mail. The form is located on the k drive in the campus-wide file folder.
Envelopes can be provided, or you send them with your mailing. When sending the file electronically, the user would e-mail the spreadsheet with the request form and when possible, attach a sample of your mail piece.
The drop off days for (bulk) mailings will be Monday - Friday 8:30am - 4:30pm or can be picked up the next business day.
It is the responsibility Mail and Print Services to ensure that the departments and organizations to be certain that their publications meet the standards in accordance with the United States Postal Services regulations. Please contact the Mail and Print Services on x3750 prior to beginning any mailing project and if you need assistance.
Thank you for your cooperation and participation, if you have any questions or comments e-mail email@example.com.