Student Emergency Fund

Hours and Location
Mon-Fri8:30 am - 5:30 pm
Miles Connor
3rd Floor
Student Emergency Fund
Student Affairs

The Student Emergency Fund (SEF) is designed to ensure that students attending Coppin State University have access to emergency aid when needed. SEF is a revolving account. As previously loaned money is paid back into the account, it becomes available to be loaned again.

  1. Loan Criteria (Subject to Change)
    1. SEF is specifically earmarked to cover such emergencies as (a) rent evictions, (b) gas and electric turn-off, (c) transportation to and from school, i.e., bus or cab fare (car payments and insurance do not apply), (d) child care, and (e) food.
    2. The student must provide documented proof (when possible) of need, i.e., eviction notices, electric turn-off notices, etc., (must be in student name).
    3. The usual maximum amount of the loan is $50.00. Exceptions maybe made only by the coordinator for Emergency Loans.
    4. The student must be currently enrolled as a full-time undergraduate, and enrolled as a financial aid recipient.
    5. No additional loans will be made if the student has a previous unpaid loan(s).
    6. The student must provide documentation of a re-payment plan within thirty (30) days of the loan. A University work-study, rebate check, or some other form of re-remuneration is acceptable through Coppin State University.
    7. The repayment of the loan should not exceed thirty (30) days. However, the student may request one thirty (30) day extension, if necessary.
    8. Full-time employees are not eligible to receive loans.
    9. Loans will be granted during the Fall and Spring semesters only.
    10. The student may not receive grades or transcripts with an outstanding balance.
  2. Application Process
    1. A loan application may be picked up from the Coordinator for Emergency Loans.
    2. Student completes the loan application and submits supporting documentation as needed.
    3. Student will schedule an interview with the designated SEF Coordinator.
    4. Interviews will be held on Monday, thru Friday.
    5. Information that is provided will be verified as deemed necessary, including expected receipt of rebate or UWS checks.
    6. Decision to approve or disapprove loans is made by the Coordinator for Emergency Loans or a designee.
    7. Exceptions are made only by a recommendation from the Coordinator for Emergency Loans or a designee.
  3. Check Preparation/Disbursement
    1. If the student is approved for the loan, the Loan Agreement is completed.
    2. The student will sign the Loan Agreement.
    3. A copy of the Loan Agreement is forwarded to the Division of Institutional Advancement.
    4. Checks will be issued within five working days after submission of completed documentation to the Coordinator for Emergency Loans.
  4. Repayment Process
    1. Payments on student emergency loans will be received by the Coordinator for Emergency Loans or a designee.
    2. A receipt indicating the current status of the loan account must be issued for each transaction.
    3. Funds received will be submitted to the Division of Institutional Advancement on a daily bases as funds are received.
    4. Receipt of funds verification will be provided by the Division of Institutional Advancement for each transaction.
  5. Process for Collecting Loans in Default
    1. Students are considered to be in default if the loan has not been repaid by the date specified on the Loan Agreement and an extension has not been granted.
    2. Students in default must be notified within ten (10) days. The notification letter should restate penalties that are imposed. The student has ten (10) days to respond.

Penalties imposed are as follows

  1. A hold will be placed on rebate, scholarships or college work study checks.
  2. A hold will be placed on transcripts or any official information related to academic history at University.
  3. Student will not be allowed to graduate, transfer, officially withdraw, or be readmitted to Coppin.
  4. Failure of student to respond within the deadline period may result in the account being turned over to a collection agency.

Reporting and Accountability Requirement

The Coordinator for Emergency Loans will submit a written report of outstanding loans to the Division of Institutional Advancement on a quarterly basis.

  1. An account balance is due weekly to the SEF Coordinator by the Division of Institutional Advancement.
  2. The Division of Institutional Advancement shall write all checks and handle all bookkeeping.
  3. The Coordinator for Emergency Loans shall maintain all student loan files.